School Office Manager

St. Stephen’s Armenian Elementary School (SSAES) is seeking applications for School Office Manager.

School Office Manager - Position Summary 

Under the direction of the Head of School, perform a variety of management duties, involving both specific routines and broadly defined policies and procedures; work cooperatively with staff, students, visitors, and parents, and perform other related duties as assigned. 

Job Hours

12-month position 7:45 am – 3:45 pm (40 hrs./week).

Summer flex hours will be determined on an annual basis. 

ESSENTIAL FUNCTIONS:

School Management

• Maintain and operate school management software (RenWeb & FACTS).
• Generate and maintain various lists, schedules, and calendars.
• Coordinate extracurricular programming including after school activities, picture arrangement, Graduation Ceremony, Armenia Trip, and school field trips.
• Establish, maintain, and monitor accurate and efficient electronic and manual filing systems. 
• Maintain students' records.
• Manage supplies, equipment, purchase orders, and inventory.
• Ensure the upkeep of all supplies and materials in common faculty areas (ie. resource room and faculty/staff room).
• Coordinate custodial care of preschool and elementary buildings as well as school events.
• Coordinate substitute faculty when necessary.

Administrative Support

• Interact and communicate with parents, students, visitors, and employees in routine situations, which require tact, discretion, courtesy, and confidentiality.
• Update the annual school and monthly calendar. 
• Communicate special alerts to families.
• Maintain classroom key distribution and record-keeping.

Minimum Qualifications

• Associate’s or bachelor’s degree preferred.
• Minimum of 3 years relevant experience.
• Able to fluently work with administration, faculty, and parents to build a tightly integrated and smooth running school.

Knowledge of: 

• Modern office practices, procedures, and equipment.
• Record-keeping techniques.
• Strong oral and written communication skills. 
• Interpersonal skills using tact, patience, and courtesy.
• First Aid and CPR (or willingness to obtain certification after hire). 
• Knowledge of Armenian language is preferred.

Ability to: 

• Compose routine correspondence independently and timely. 
• Work independently with minimal direction. 
• Establish and maintain cooperative and effective working relationships. 
• Learn, interpret, apply and explain rules, regulations, policies and procedures. 
• Compile and maintain accurate records and prepare reports. 
• Maintain confidentiality.

* Perform other tasks as needed. 

Benefits 

• Competitive salary
• Health and Dental Insurance Coverage
• 403(B) plan with match 
• Professional development opportunities

Interested candidates should submit a cover letter, résumé and three letters of recommendation to This email address is being protected from spambots. You need JavaScript enabled to view it.