St. Stephen’s Armenian Elementary School (SSAES) is seeking applications for School Office Manager.


School Office Manager - Position Summary 

Under the direction of the Head of School, perform a variety of management duties, involving both specific routines and broadly defined policies and procedures; work cooperatively with staff, students, visitors, and parents, and perform other related duties as assigned. 


Job Hours

12-month position 7:45 am – 3:45 pm (40 hrs./week).

Summer flex hours will be determined on an annual basis. 




School Management

  • Maintain and operate school management software (RenWeb & FACTS).
  • Generate and maintain various lists, schedules, and calendars.
  • Coordinate extracurricular programming including after school activities, picture arrangement, Graduation Ceremony, Armenia Trip, and school field trips.
  • Establish, maintain, and monitor accurate and efficient electronic and manual filing systems. 
  • Maintain students' records.
  • Manage supplies, equipment, purchase orders, and inventory.
  • Ensure the upkeep of all supplies and materials in common faculty areas (ie. resource room and faculty/staff room).
  • Coordinate custodial care of preschool and elementary buildings as well as school events.
  • Coordinate substitute faculty when necessary.


Administrative Support

  • Interact and communicate with parents, students, visitors, and employees in routine situations, which require tact, discretion, courtesy, and confidentiality.
  • Update the annual school and monthly calendar. 
  • Communicate special alerts to families.
  • Maintain classroom key distribution and record-keeping.


Minimum Qualifications

  • Associate’s or bachelor’s degree preferred.
  • Minimum of 3 years relevant experience.
  • Able to fluently work with administration, faculty, and parents to build a tightly integrated and smooth running school.


Knowledge of: 

  • Modern office practices, procedures, and equipment.
  • Record-keeping techniques.
  • Strong oral and written communication skills. 
  • Interpersonal skills using tact, patience, and courtesy.
  • First Aid and CPR (or willingness to obtain certification after hire). 
  • Knowledge of Armenian language is preferred.


Ability to: 

  • Compose routine correspondence independently and timely. 
  • Work independently with minimal direction. 
  • Establish and maintain cooperative and effective working relationships. 
  • Learn, interpret, apply and explain rules, regulations, policies and procedures. 
  • Compile and maintain accurate records and prepare reports. 
  • Maintain confidentiality.


* Perform other tasks as needed. 



  • Competitive salary
  • Health and Dental Insurance Coverage
  • 403(B) plan with match 
  • Professional development opportunities


Interested candidates should submit a cover letter, résumé and three letters of recommendation to This email address is being protected from spambots. You need JavaScript enabled to view it.

47 Nichols Avenue, Watertown, MA 02472

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